G.O.(MS.) No.11, Dated:11.02.2026
IFHRMS மூலம் அரசு ஊழியர்கள் வாகனம் வாங்குதல் / அகற்றுவதற்கான நடைமுறைகளை எளிமைப்படுத்தி தமிழ்நாடு அரசு மனித வள மற்றும் மேலாண்மை துறை அரசாணை (நிலை) எண் : 11, நாள் : 11-02-2026 வெளியீடு
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ABSTRACT
Tamil Nadu Government Servants’ Conduct Rules, 1973 - SimpleGov - Simplification of procedures for acquiring/disposing of vehicle by Government Servants - Intimation through IFHRMS - Instructions - / issued.
HUMAN RESOURCES MANAGEMENT (A) DEPARTMENT G.O.(MS.) No.11 Dated:11.02.2026
Read:
1. G.O.(Ms.) No.105, Human Resources Management (AR-1) Department, dated 28.11.2023.
2. Minutes of the SimpleGov- Empowered Committee meeting held on 09.02.2026.
ORDER :
In the Government order first read above, the SimpleGov initiative commenced with the formation of the Screening Committee and the Empowered Committee and the detailed process to be followed therein.
1. Sub-rule (2) of rule 7 of the Tamil Nadu Government Servants' Conduct Rules, 1973 prescribes that a Government servant who enters into any transaction concerning any movable property exceeding his total monthly emoluments in value, whether by way of purchase or sale, shall report to the prescribed authority within one month from thR datR Of every such transaction.
2. Further, according to clause (a) of sub-rule (4) of rule 6 of the Tamil Nadu Government Servants' Conduct Rules, 1973 no Government servant shall, save in the ordinary course of business with a bank or a firm or a Public Limited Company of standing, duly authorised to conduct banking business either himSe’If or through any member of his family or any other person acting on his behalf, lend or borrow money as principal or agent, to or from any person specified therein or lend money to any person at interest or in a manner whereby return in money or in kind is charged or paid and as per the proviso to said clause,the Government servant shall enter into such transaction with the previous sanction of the Government.
3. The SimpleGov proposal for simplification of procedures for acquiring/ disposing of vehicle by Government servants was compiled by the Advisor, SimpleGov, after due consultation vrith the Department concerned and placed before the Screening Committee for its recommendation on 02.02.2026. The Screening Committee after due consideration has recommended to the Empowered Committee for its decision.
4. In the Empowered Committee meeting held on 09.02.2026, among others, the Committee perused and examined the recommendation of the Screening Committee on the possibilities for simplification of the process of acquiring/disposing of vehicle by Government servants and arrived at the following decisions:-
(a) Default digitisation: The existing paper-based process for reporting under rule 7(2) of the Tamil Nadu Government Servants' Conduct Rules, 1973 shall be fully digitised through IFHRMS platform.
(b) Mandatory entry in the Service record: ÆI vehicle sanction and intimation records shall be automatically synchronized with the employee's digital service record maintained in IFHRMS portal.
(c) Self-declaration protocols for vehicle acquisition/disposal: A self-declaration mechanism shall be introduced for vehicle acquisitions funded entirely through personal savings or institutional loans.
(d) Clarification on borrowing under Rule 6(4)(a) of Tamil Nadu Government Servants' Conduct Rules,1973: Rule 6(4)(a) shall be clarified to state that loans sanctioned by banks, public financial Institutions or registered non-banking financial companies for the purchase of motor vehicles shall not be treated as transactions requiring prior sanction or intimation.
5. Accordingly, the Government have examined the recommendation of the Empowered Committee regarding simplification of the process of acquiring/ disposing of vehicle by Government servants and has decided to issue the following instructions In this regard:-
(1) The Government servant shall submit an intimation regarding the transaction of acquiring/disposal of vehicle with the value exceeding three months total emoluments within one month from the date of such transaction under sub-rule (2) of rule 7 of the said Rule in the prescribed format along with the self-declaration as annexed to this order through IFHRMS portal. No permission shall be required for such transactions.
(2) All the transactions in respect of vehicle purchase or disposal shall be automatically synchronized with the employee’s digital service book through IFHRMS portal w“ith an acknowledgement.
(3) No prior permission is required under clause (a) of sub-rule (4) of rule 6 of the said Rule, for obtaining loans from bank, public financial Institutions or registered non -banking financial companies exclusively for the purchase of vehicle.
6. Necessary amendments to Tamil Nadu Government Servants' Conduct
Rules,1973 will be issued separately to this effect.
(BY ORDER OF THE GOVERNOR)
N. MURUGANANDAM
CHIEF SECRETARY TO GOVERNMENT
All Secretaries to Government, Chennai-600 009. All Departments of Secretariat, Chennai-800 009.
..3..
ANNEXURE
FORM
Intimation of vehicle transaction
(If the value exceeds three months total emoluments)
1 Name of the Government Servant
2 Designation
3 Department
4 IFHRMS ID number
5 Present pay (Rs.) and level of pay
whether the property is acquired or disposed of
7 Description of the property
8 Make/ Model
9 New/ Replacement
10 Mode of acquisition / disposal
t t Sale / Purchase Price of the vehicle
Actual data of transaction (acquired or disposed of Source of funds (for acquisition)
If loan (from bank, family member, relative, personal friend, finance company)/EMI (attach supporting document)
Name of the bank/ financial institution (if applicable)
Q Acquisition O Disposed of
0 Two-wheeler 0 Four-wheeler
0 New 0 Replacement
0 Sale O Purchase O Gift O Other (specify)
0 Own savings
O Bank loan
0 Gift (subject to rule 3 of TNGSCRs,1973)
0 Other (specify)
0 Document attached
J6 Amount of loan (if applicableJ
Self-Certification and Undertaking
(Strike out whichever ls not applicable)
I, .................................................. (name), IFHRMS ID ......................., hereby
solemnly affirm and undertake the following regarding the vehicle transaction described In this application:
ta) I affirm that the purchase is being funded through my personal savings/ institutional bank loans/ contributions from family members/ personal friend and that there is no financial contribution from any individual or entity with whom I have or had official dealings.
( b) I certify that I have no official dealings with the seller or the agency from which
the vehicle is being purchased ito whom the vehicle is being sold.
c) I affirm that the details of the transaction provided by me match my existing service records and annual property returns filed under sub-rule (3) of rule 7 of Tamil Nadu Government Servante' Conduct Rules,197S.
id) I am fully aware that suppression or misstatement of material facts in this undertaking will attract disciplinary action under the Tamil Nadu Civil Services (Discipline and Appeal) Rules.
Place:
Date: ....................................
(Digital signature / authentication ofthe Government servant)
N. MURUGANANDAM
CHIEF SECRETARY TO GOVERNMENT
//True copy//
All HODs including District Collector/ District Judges / District Magistrates. The Sz›cretary, Tamil Nadu Pub)ic Service Commission,
Chennai - 600 003.
The Registrar, High Court of Madras, Chennai-600 104. The Registrar, Madurai Bench of Madras High Court,
Madurai.
The Advisor, digital & Simplified Governance, TNeGA, Chennai400 002.
Copy to:
The Chief Minister's Office, Chennai&00 009.
The Special Personal Assistant to Minister, Human Resources Management Department, Chennai -600 009.
The Principal Private Secretary to Chief Secretary to Government, Chennai-600 009. The Private Secretary to Principal Secretary to Government,
Human Resources Management Department, Chennai-600 009.
The Human Resources management DCC J AR) Department
All Sections / All Officers in Human Resources Management Department, Chennai-600 009.
The Law (HRM / Scrutiny) Department, Chennai400 009. Stock file/spare copy.
//FORWARDED BY ORDER//
